How WedScan works
Everything you need to run a wedding expo - from the moment tickets go on sale to the follow-up email your vendors send weeks later.
Before the show
Everything's ready before doors open - no manual data entry.
Automatic TicketSpice sync
Registrations turn into attendee records automatically - bride, groom, and guests, plus answers to your own custom questions like wedding date and role.
Vendor import, without duplicates
Bring your vendor list in from a spreadsheet. WedScan checks it against vendors you already have and lets you merge, add, or ignore each match - no double entries.
Reusable QR badges
Print a batch of badge codes once and reuse the same physical stock at every future show - no reprinting for each event.
Pay once, when you're ready
Build and configure a show for free. You only pay the one-time fee when you're ready to unlock check-in and badge printing.
Day of the show
Run the floor without a laptop tethered to a table.
Check attendees in fast
Staff search by name, phone, or order number, or scan a badge or ticket with the camera or a handheld barcode scanner - walk-ins get added on the spot.
Choose how you scan
Badge-only, ticket-only, or both, per show - you can even let every ticket in an order, not just one badge, get scanned for leads.
Track your VIPs
Flag which ticket levels count as VIP, look them up by badge or ticket code, and mark off swag-bag pickup as they arrive.
Vendors capture leads with their phone
No separate scanner hardware - vendors scan a badge or ticket right from their phone's browser and the lead is saved instantly.
Draw a raffle live
Pick random winners from all attendees, just the ones checked in, or your VIPs - or let a vendor draw from just the leads they've personally scanned. Every drawing is logged, and winners can be emailed with one click.
After the show
The follow-up producers usually lose happens automatically.
Vendors follow up while it's fresh
Every vendor gets an organized, exportable list of their leads, tagged hot, warm, or cold, and filterable by their own availability.
Attendees reconnect with the vendors they loved
Each attendee gets a private page listing every vendor booth they visited - the easiest way for your exhibitors to turn a badge scan into a real follow-up.
Winners get notified
Raffle winners can be emailed straight from the winner list, with a record of who's already been contacted.
One dashboard, every show
See which shows are live vs. still in setup, vendor and attendee counts at a glance, with upcoming and past events split automatically.
Already working with us? Log in to get started.